ADS Level 4 - Administrative Assistant - School of Nursing

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, September 17, 2015
Date of Posting: 
September 10, 2015
School of Nursing
ADS Level 4 Administrative Assistant
Full Time Term Position
Hours of Work: 

33.75 hours per week

$36,274 to $39,904 per annum as per CUPE 1870

October 2015 – October 2016, One year term (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The School of Nursing requires an administrative assistant to provide secretarial and related support services.


• Represent the School of Nursing as the initial point of personal and telephone contact with the public, faculty, students and staff
• Receive and distribute incoming mail 
• Compose, Type, photocopy and collate a wide range of documents and correspondence
• General accounting duties
• Organize and disseminate student opinion of teaching surveys 
• Acknowledge routine written and telephone inquiries
• Compile and organize information for reports
• Arrange appointments and meetings
• Assist in maintaining positive communications with outside agencies and individuals pertaining to health care and the nursing profession 
• Establish and maintain administrative filing system and mailing lists
• Prepare requisitions and other forms
• Update Website
• Monitor office and other supplies
• Other duties as may be required


• Successful completion of Grade 12
• Successful completion of an Administrative Assistant Program with related experience or a combination of education and experience
• Knowledge of medical terminology preferred
• Proficient in Microsoft Word, Quattro Pro, Moodle, E-Mail usage, Power Point. 
• Strong organizational skills
• Ability to deal effectively with people
• Ability to maintain confidentiality

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI