ADS Level 4 - Administrative Assistant - Aquatic Epidemiology - Department of Health Management - Atlantic Veterinary College

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Friday, September 16, 2016
Date of Posting: 
September 9, 2016
Department of Health Management - Atlantic Veterinary College
ADS Level 4 - Administrative Assistant - Aquatic Epidemiology
Part-Time Term Position
Hours of Work: 

15 hours per week 

$40,305 to $44,337 per annum, prorated to time and term as per CUPE 1870

October 3, 2016 to September 29, 2017 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The University of Prince Edward Island (UPEI) invites applications for the position of Administrative Assistant to provide support to the Canada Excellence Research Chair (CERC) in Aquatic Epidemiology. The goal of the CERC program is to make UPEI and Canada the global leader in applied aquatic epidemiology research (with an ecosystem health focus).  The CERC research team includes AVC faculty members, research scientists, a project manager, post-doctoral fellows and graduate students.

The successful candidate will provide administrative support including budgetary and reporting requirements, and assist the CERC in delivery of outreach programs.  This position will report to the project manager


• Represent CERC as the initial point of contact
• Maintain project budgets and accounts for CERC grants and projects as they arise, including itemized statements of spending for CERC team members, review of monthly credit card and review of related travel or other expenditure reports
• Ensure expenses are recorded accurately and in a timely fashion
• Support CERC team with arranging travel related to CERC projects
• Ensure all requirements of CERC grants are met or assist with arranging
• Support human resource requirements such as assisting with the recruitment and hiring processes
• Arrange for regular team meetings/presentations
• Support the contract approval process from initiation to contract execution for members of the CERC group, liaising with UPEI’s administrative officials, industry and academic collaborators, and funding partners
• Assist CERC team members to arrange for visiting scientists and applicable activities
• Manage the program files
• Manage team calendar of events and key dates
• Assist CERC team members to organize and execute CERC outreach activities


• Successful completion of Grade 12
• Post-secondary education in an Administration Program with progressive related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, electronic information systems, spreadsheet and presentation applications
• Excellent organizational skills
• Excellent communication skills
• Familiarity with University accounting processes and website development and maintenance is desirable

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI