ADS Level 5 - Data Control / Banking Clerk - Accounting Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, August 31, 2015
Date of Posting: 
August 24, 2015
Accounting Office
ADS Level 5 - Data Control / Banking Clerk
Full Time Three Year Term Position
Hours of Work: 

33.75 hours per week

$41,806 to 45,999 per annum, as per CUPE 1870

September 8, 2015 to September 7, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The University of Prince Edward Island is seeking applications from qualified individuals to provide timely and efficient office related support services in Data Control, and other sections as required, within the Accounting Office.  This position will report to the Manager of the Accounting Office.


The Data Control/Banking Clerk will be responsible for the following:
• Posting of cash sheets, journal entries, internal requisitions, banking payments, account openings and budget changes.
• Ensuring the signing authority and access data base are updated as required.
• Monthly bank reconciliations and month end closing procedures.
• Balancing the general ledger and sub ledgers.
• Processing of weekly cheque runs; international wire payments and transmission of payroll.
• Provide support and guidance to internal and external stakeholders regarding the university’s financial system.
• Ensuring internal control processes are followed.
• Other duties include year-end reconciliations, filing and responding to departmental queries.


• Grade 12 graduation, successful completion of a two-year post-secondary program in accounting related courses, and related work experience.
• Solid understanding of accounting procedures and functions.
• Experience in performing bank reconciliations.
• Excellent analytical skills; accuracy; detailed knowledge of and experience working with computerized accounting systems, spreadsheets and database query programs.
• Have the ability to work well with others while meeting regular deadlines, demonstrate excellent professional, interpersonal and communication skills and work well under pressure.
• Preference will be given to individuals with knowledge of processes in Accounts Receivable, Accounts Payable, and Research Accounting along with departmental and University regulations and policies.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI