Administrative Support - Human Resources Department

Competition Number: 
86E15
Position Type: 
Staff Position
Closing Date: 
Thursday, August 27, 2015
Date of Posting: 
August 20, 2015
Department: 
Human Resources Department
Position: 
Administrative Support
Contract: 
Full-Time Three Year Term Position
Hours of Work: 

37.5 hours per week

Salary: 
Commensurate with qualifications
Term: 

As soon as possible – August 18, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University.  The work environment is high-traffic and fast-paced, and the subject matter is frequently of a sensitive and/or confidential nature.

RESPONSIBILITIES:

Under the general direction of the Manager of Human Resources and the Associate Vice-President Human Resources and Legal, the successful candidate will:
• Maintain the HR information system through processing of transactional data
• Prepare letters of offer or contracts for signature
• Maintain relevant  spreadsheets
• Respond to queries regarding employment , collective agreements, and similar related topics
• Provide administrative assistance with Faculty Relations functions
• Maintenance of seniority lists
• Assist in the calculation and processing of negotiated contract settlements
• Assist in recruitment and staffing processes as required
• Other projects and duties as required by the department

QUALIFICATIONS:

• Grade 12 graduation and successful completion of a post-secondary program from a recognized educational institution in a related office studies program with three years related experience; an equivalent combination of training and  experience will be considered
• Understanding of the UPEI payroll system, employee benefits and employment contracts would be a definite asset
• Working knowledge of UPEI staff and faculty collective agreements would be an asset
• Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet and presentations applications
• Excellent knowledge of grammar and composition; accuracy
• Demonstrated organizational abilities, initiative, and flexibility
• Ability to prioritize and meet various deadlines
• Clear understanding of the need for discretion and confidentiality
• Ability to communicate effectively orally and in writing
• Demonstrated interpersonal skills with the ability to work both independently and as part of a team;
• Familiarity with the UPEI environment, it’s regulations and policies would be an asset
• Training and/or experience in Human Resources would be an asset.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

H. Penny

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI