Risk and Contracts Officer - Comptroller's Office *REPOSTED*

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, October 2, 2017
Date of Posting: 
September 21, 2017
Comptroller's Office
Risk and Contracts Officer
Full Time Term Position
Hours of Work: 

37.5 hours per week 

Commensurate with qualifications

As soon as possible to October 15, 2018

The Reporting to the Risk Manager, the Risk & Contracts Officer will support the operational risk management needs of the University.  This position is responsible for supporting the Risk Manager in the areas of contract management, commercial insurance and Board of Governors’ policies and procedures.


Contract Review and Support

Assist the Risk Manager in the support and ongoing development of contract management for the University, including the following:

• Provide contract initiators and others with guidance and advice regarding contracts including pre-review of contracts, interpretation of contracts/contract language, and advice on the impact of specific terms and conditions.
• Reviewing and approving the following types of agreements: fee for service contracts, service contracts, secondment agreements, memorandums of understanding, memorandums of agreement, and other university agreements as assigned by the Risk Manager or the Comptroller
• Review agreements for compliance with the University’s policies and procedures and ensure that all appropriate contract processes/approvals have been followed prior to contract execution
• Maintain and monitor contract database and a tracking system for contract expiry dates and renewals
• Coordinate the contract execution process with the assistance of administrative support staff
• Develop and maintain contract information on the University website, including contract approval process, templates and FAQs
• Work closely with Comptroller’s Office and Research Services in supporting efficient review and processing of contracts.
• Create educational materials, tools and resources for creating awareness of contract administration requirements
• Assist the Risk Manager in reviewing current contract templates and developing new templates
• Research and preparation of memorandums in regards to contractual issues as directed by the Risk Manager
• Other duties as assigned

Insurance/Claims Management

Provide support to the Risk Manager in regards to the oversight of the University’s
commercial insurance portfolio and claims management, including:

• Assisting the Risk Manager to prepare annual reporting and asset review as required by insurance providers
• Provide advice to University community on insurance coverage for various activities
• Handling general, professional or other liability claims or potential claims against the University, including receiving incident reports in relation to property and liability, notifying appropriate insurers, gathering all pertinent claim information, assisting in investigation, and liaising with external legal counsel
• Develop, maintain and monitor a database

Policy Development and Oversight
• Assist the Risk Manager in supporting the development and maintenance of Official University Policy, including:
• Assist the Risk Manager in the review of the policy development and approval process
• Develop, revise, amend and review official University Policy related to risk management
• Coordinate the review and development of University Policy with various levels of management
• Ensure policy is vetted by the appropriate University faculty and staff and is presented to external legal counsel for review, as required
• Complete appropriate research related to current policies and practices at other similar institutions
• Provide regular updates to the University community relating to new or changes policies


Education: Bachelor’s Degree in Business Administration or an equivalent combination of education and related work experience.  Experience with commercial insurance, contract review and/or policy development would be beneficial. A Bachelor of Law degree would be considered an asset.

• Demonstrates the ability to work independently
• Demonstrates knowledge of the theories, principles and practices of contract law, indemnity, insurance, liability, waivers and contract management
• Experience in conducting investigations and gathering information pertinent to claims would be an asset
• Excellent interpersonal, communication and presentation skills
• Must demonstrate strong problem solving skills and the ability to prioritize and handle multiple tasks
• Must have experience interacting with various levels of a large organization

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Previous applicants of Competition # 85E17 need not reapply.

Successful Candidate(s): 

K. Richard

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI