ADS Level 4 - Administrative Assistant - Faculty of Business

Competition Number: 
83E17
Position Type: 
Staff Position
Closing Date: 
Thursday, August 3, 2017
Date of Posting: 
July 27, 2017
Department: 
Faculty of Business
Position: 
ADS Level 4 - Administrative Assistant
Contract: 
Full Time Term Position
Hours of Work: 

33.75 hours per week 

Salary: 
$37,737 to $41,507 per annum, prorated to time and term as per CUPE 1870
Term: 

As soon as possible – June 30, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

 

The Faculty of Business requires an Administrative Assistant to provide a wide variety of administrative and clerical support services to the various components of the Executive Education and Professional Development portfolio in the Faculty of Business. This person will work closely with the Manager in supporting and coordinating the respective courses and in administrating and monitoring budgets. The successful candidate must have basic accounting skills and excellent organizational and interpersonal skills.

RESPONSIBILITIES:

• Assist in the administration and monitoring of the budget
• Communicating with the Accounting Office, the Office of the Comptroller and the Advisory Committee
• In association with the Manager, devising and organizing various short course series
• Support for the coordination of course series and workshops, including scheduling, promotion, registration, material preparation, booking AV equipment and rooms, room set up, catering, attendance monitoring, and certificate preparation
• Administering course evaluations of instructors
• Performing registration and data entry as necessary
• Updating website and online course calendar
• Prepare and post material in support of the Office’s social media profile
• Other duties as required

QUALIFICATIONS:

• Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus relevant work experience
• Familiarity working in an office environment and have some accounting background
• Strong computer, organizational, and administrative skills with a keen eye for detail
• Ability to work in a team environment as well as independently
• Excellent communication (both verbal and written) and interpersonal abilities
• Experience with Microsoft Office applications is required
• Experience with Gmail and Moodle is considered an asset
• Experience with social media platforms (eg. Facebook, LinkedIn) would also be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI