Project Manager - IT Systems and Services

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, August 10, 2015
Date of Posting: 
July 21, 2015
IT Systems and Services
Project Manager
Full Time Term Position
Hours of Work: 

37.5 hours per week, overtime may be required

Commensurate with qualifications

August 2015 - July 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

UPEI requires an experienced Project Manager to lead the successful implementation of a new technology eco system built on the foundation of Ellucian Colleague Information system, and to provide project management leadership in support of other strategic initiatives across the university.

The role of the Project Manager is to plan, execute, and finalize projects according to strict deadlines and within budget. This includes acquiring resources and coordinating the efforts of team members and third-party contractors or consultants in order to deliver projects according to plan. The Project Manager will also define the project’s objectives and oversee quality control throughout its life cycle.


Working as part of the Senior Project Team, the project manager accomplishes project objectives by planning and monitoring project activities.  The project manager/leader works in close collaboration with the vendor (Ellucian) project manager to make sure the project stays on track from all aspects of the delivery.

Project Manager duties include the following:
● Confirm project scope, goals and deliverables that support university's goals in collaboration with senior management and stakeholders.
● Effectively communicate project expectations to team members and stakeholders in a timely and clear fashion.
● Liaise with project stakeholders on an ongoing basis.
● Set and continually manage project expectations with team members and other stakeholders.
● Cooperatively plan and schedule project timelines and milestones using appropriate tools with vendor project leader
● Track project milestones and deliverables.
● Determine the frequency and content of status reports from the project team, analyze results, and troubleshoot problem areas.
● Define project success criteria and disseminate them to involved parties throughout project life cycle.
● Conduct project post mortems and create a recommendations report in order to identify successful and unsuccessful project elements.
● Develop best practices and tools for project execution and management for deployment with other projects
● Confirm estimates of resources and participants needed to achieve project goals.
● Confirm budget proposals, and recommend subsequent budget changes where necessary.
● Determine and assess need for additional staff and/or consultants and make the appropriate recruitments if necessary during project cycle.

Work with the vendor Project Leader to:
● Direct and manage project development from beginning to end.
● Develop full-scale project plans and associated communications documents.
● Delegate tasks and responsibilities to appropriate personnel.
● Identify and resolve issues and conflicts within the project team.
● Identify and manage project dependencies and critical path.
● Develop and deliver progress reports, proposals, requirements documentation, and presentations.
● Proactively manage changes in project scope, identify potential crises, and devise contingency plans.
● Coach, mentor, motivate and supervise project team members and contractors, and influence them to take positive action and accountability for their assigned work.
● Build, develop, and grow any business relationships vital to the success of the project.
● Drive project execution: track project activities to ensure delivery, monitor & handle changes, conflicts & escalations
● Handle customer & stakeholder engagement: manage & build stakeholder confidence & trust, ensure project progress arranging meetings & customer events


● University degree or college diploma in the field of Business Administration, Project Management, or a related field and/or an equivalent combination of education and work experience. 
● Certifications in process improvement, Lean Six Sigma, and /or Leading Change would be considered an asset
● Experience with implementing an ERP system (specifically Ellucian’s Colleague Student Information System) within a post-secondary institution would be considered an asset. 
● 5 years of proven project management in a large scale IT environment.
● Strong familiarity with project management software, such as MS Project
● Demonstrated experience in leading change and change management
● Familiar with programming languages, including C++, SQL Query, Java.
● Database and operating systems experience with MS SQL, SQL Server, MS SharePoint, Business Objects
● Competent and proficient understanding of platforms, such as Ellucian’s Colleague.
● Solid working knowledge of current Internet technologies.
● Demonstrated experience in personnel management.
● Technically competent with various software programs, such as Google Docs, MS Project, Process Modeling.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

K. Dawson

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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