ADS Level 5 - Administrative Assistant - School of Mathematical and Computational Sciences - Faculty of Science

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, June 7, 2017
Date of Posting: 
May 31, 2017
School of Mathematical & Computational Science, Faculty of Science
ADS Level 5 - Administrative Assistant
Full-Time Permanent Position
Hours of Work: 

37.5 hours per week 

$48,311 to $53,166 per annum as per CUPE 1870

The University of Prince Edward Island is seeking applications from energetic and motivated individuals to join The School of Mathematics and Computational Sciences.


• Manage School office; maintain files; track recurring deadlines
• Monitor School website for accuracy and currency
• Liaise with academic and support departments across campus
• Organize meetings, prepare agendas, take and distribute minutes, book rooms
• Manage schedules and appointments; book travel and prepare itineraries
• Track budget, purchase equipment and supplies, maintain petty cash
• Answer student inquiries with respect to admissions, course offerings, and timetable
• Provide a point of contact between the general public and the School of Mathematical and Computational Sciences, screening calls and answering or re-directing queries
• Assist with the organization of conferences, workshops, camps and other special events organized through the School of Mathematical and Computational Sciences
• Manage the assignment, monitoring and coordination of student tutoring in the Help Centre, Introductory Tutorials, Marking, Outreach, etc.
• Assist with the implementation of the Calculus Assessment Test
• Prepare paperwork for faculty, staff and student hires; manage sessional roster
• Coordinate student evaluations of teaching
• Other duties as assigned


• Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
• Excellent interpersonal and organizational skills
• Strong oral and written communication skills
• Ability to work independently and prioritize tasks in a fast paced environment
• Knowledge of UPEI and its operations would be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

J. Mussel

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI