ADS Level 4 - Administrative Assistant - Office of Research Services

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, July 23, 2014
Date of Posting: 
July 16, 2014
Office of Research Services
ADS Level 4 - Administrative Assistant
Term Full Time
Hours of Work: 

 33.75 hours per week 

$35,482 to $39,023 per annum prorated to term as per CUPE 1870

July 2014 to April 30, 2015 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Office of Research Services (ORS) invites applicants for a nine-month term Administrative Assistant position in support of the activities and services of the department.


• Provide front office reception
• Assist with processing and tracking internal and external grant and travel awards
• Assist with coordinating research-related committees (research grants, compliance, etc.)
• Assist with researcher file organization
• Enter information and upload documentation to research database for grants, contracts, and compliance
• Prepare account opening documentation
• Organize ORS workshops, meetings, and travel arrangements
• Serve as ORS point of contact for changes to be made to ORS website


• Administrative Assistant coursework with minimum one year working experience. Undergraduate degree would be an asset.  Other relevant education and work experience will be considered.
• Demonstrated experience with database software
• Demonstrated ability to pay strict attention to detail
• Demonstrated ability to work to deadlines
• Strong word processing, spreadsheet, and internet research skills
• Ability to work as part of a team
• Strong communication skills

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

R. Stanley

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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