Administrative Support - Human Resources Department

Competition Number: 
55E14
Position Type: 
Staff Position
Closing Date: 
Monday, July 14, 2014
Date of Posting: 
July 7, 2014
Department: 
Human Resources Department
Position: 
Administrative Support
Contract: 
Term Full-Time
Hours of Work: 

33.75 hours per week

Salary: 
Commensurate with qualifications
Term: 

As soon as possible to April 30, 2015 (Term may be reduced or extended depending on performance, available funding and departmental requirements.) 

The Human Resources Department is seeking an energetic and motivated person to join its team. This position is the face of the Human Resource department and so the ideal candidate needs to be a confident, friendly individual with strong customer service skills.

RESPONSIBILITIES:

Under the general supervision of the Director, Human Resources, the successful person will:
• provide general administrative support to the Director and staff within the department;
• provide reception duties;
• answer routine enquiries;
• process incoming/outgoing mail;
• maintain and order office supplies;
• book appointments;
• schedule meetings;
• photo copying and filing;
• assist with Website updates;
• other duties as required.

QUALIFICATIONS:

• a minimum of a post-secondary education in a relevant field of study;
• one year of relevant experience, or an equivalent combination of training and experience;
• comprehensive knowledge and skills in word processing, electronic information systems, spreadsheet and presentations applications;
• excellent knowledge of grammar and composition;
• accuracy; attention to detail;
• initiative,
• clear understanding of the importance of discretion and confidentiality;
• effective communication skills (verbal and in writing);
• excellent interpersonal skills;
• be able to work both as part of a team and independently;
• excellent time management skills and the ability to prioritize;
• have or can quickly acquire knowledge of UPEI and its policies and procedures; 
• training and/or experience in Human Resources would be an asset.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

H. Chapman

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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