ADS Level 10 - Scheduling and Registration Coordinator - Registrar's Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, July 19, 2012
Date of Posting: 
July 11, 2012
Competition Eligibility: 
Restricted Competition
Hours of Work: 

33.75 hours per week

$54,803 - $60,300 per annum, as per CUPE 1870 (salary under review)

The Registrar’s Office requires a Scheduling and Registration Coordinator to be responsible for course timetable development, space optimization, examination scheduling and overseeing the student registration process.
Reporting directly to the Registrar, the incumbent will build, implement and maintain an annual academic timetable with optimum considerations given to a student-centered schedule and best utilized physical space; build the examination schedule, and oversee the academic frameworks to support the preregistration, registration, and block registration processes for students. The incumbent will work closely with Deans, Chairs and Faculty in collecting and coordinating the academic schedule, and with Student Records and Admissions to ensure coding and data standards are accurate. Also, the incumbent will work with Information Technology Systems and Services and others in the management of data and in the transition to a new course scheduling software. The Scheduling and Registration Coordinator will supervise first-point- of-contact staff on the front counter and through phone coverage.
Successful applicants will possess an undergraduate degree with three (3) years of related experience. An equivalent combination of education and experience will be considered. Applicants must demonstrate previous work experience in academic timetabling, and space utilization management, and be capable of drawing on previous employment opportunities where he/she has documented strong analytical skills, computer skills and problem-solving/decision-making skills. The most suitable candidates will be team-oriented and have experience in providing superior student, staff, and faculty service orientation; deductive and inductive reasoning; mentoring/coaching; leadership; facilitation and organization; and a high degree of judgement and confidentiality.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and references to be received no later than the closing date to Please ensure that your first and last name and the competition number are included in the email subject line. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

A. Trowbridge

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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