ADS Level 4 - Administrative Support - Office of Recruitment and International Relations

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, June 1, 2017
Date of Posting: 
May 25, 2017
Office of Recruitment and International Relations
ADS Level 4 - Administrative Support
Full Time Term Position
Hours of Work: 

33.75 hours per week 

$37,737 to $41,507 per annum as per CUPE 1870

June 12, 2017 to June 8, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Recruitment and International Relations Office is seeking applications from qualified individuals to provide administrative support to the Recruitment and Admissions unit.  Reporting to the Associate Director, the incumbent will assist with processing UPEI applications.  Preference will be given to applicants who have had experience using UPEI’s UIS system, and experience using the current UPEI information system – Colleague and Recruit.  This position is instrumental in processing student applications and is an integral part of our office.


• Processing UPEI applications, including data entry, decision processing, communication, etc., using Colleague and Recruit
• Verifying application documents for accuracy and follow up on incomplete documentation
• Scanning and uploading documents into the student information system, and maintaining electronic storage of documents
• Communication with prospective students, parents, and agents
• General office administration, supply ordering, etc.
• Sound knowledge of University regulations and policies


• Grade 12 graduation plus completion of a recognized post-secondary program in a related area is required plus relevant work experience, preferably in a University environment
• Ability to establish priorities, multi-task and work under pressure to deliver timely and exceptional service
• Ability to work in a team environment, as well as independently with minimal supervision
• Attention to detail with system knowledge.  Experience in the use of UPEI Information systems: Colleague and Recruit, and UIS would be an asset
• Adherence to confidentiality requirements
• Other duties as assigned

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

R. Dawson

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI