Administrative Support - Human Resources Department

Competition Number: 
52E15
Position Type: 
Staff Position
Closing Date: 
Thursday, July 9, 2015
Date of Posting: 
July 2, 2015
Department: 
Human Resources Department
Position: 
Administrative Support
Contract: 
Full Time Permanent Position
Hours of Work: 

37.5 hours per week

Salary: 
Commensurate with qualifications

The Human Resources Department is seeking an energetic and motivated person to join its team. The Human Resources Department manages a comprehensive range of personnel, labour relations and human resources planning functions within the University.  The work environment is high-traffic and fast-paced, and the subject matter is of a highly sensitive and/or confidential nature.

RESPONSIBILITIES:

Under the general supervision of the Associate Vice President, Human Resources and Legal, the successful candidate will:
• Provide administrative support to the Associate Vice President and HR advisers
• Act as receptionist when required
• Track and schedule meetings
• Prepare advertisements and track staffing processes; prepare correspondence
• Provide  necessary support of grievance processes and other collective agreement   timelines
• Track departmental budgets, classification and other HR systems
• Coordinate follow up action
• Maintain a complex records management system
• Maintain the Associate Vice President’s calendar
• Assist with maintaining supplies and equipment
• Take formal minutes of meetings
• Perform other related duties as required

QUALIFICATIONS:

• Grade 12 graduation and successful completion of a post-secondary program from a recognized educational institution in a related office studies program with two years related experience; an equivalent combination of training and  experience will be considered
• Comprehensive knowledge and skills in advanced word processing, electronic information systems, spreadsheet and presentations applications
• Have a thorough understanding of collective agreements and related processes in a unionized environment
• Excellent knowledge of grammar and composition; accuracy
• Demonstrated organizational abilities, initiative, and flexibility
• Ability to prioritize and meet various deadlines
• Clear understanding of the need for discretion and confidentiality
• Ability to communicate effectively orally and in writing
• Demonstrated interpersonal skills with the ability to work both independently and as part of a team
• Familiarity with the UPEI environment it’s regulations and policies would be an asset
• Training and/or experience in Human Resources would be an asset.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

H. Chapman

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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