ADS Level 4 - Administrative Support - Academic Records - Registrar's Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, May 17, 2017
Date of Posting: 
May 10, 2017
Registrar's Office
ADS Level 4 - Administrative Support - Academic Records
Full Time Term Position
Hours of Work: 

33.75 hours per week 

$37,737 to $41,507 per annum, prorated to time and term as per CUPE 1870

As soon as possible to December 31, 2018

The Registrar's Office is seeking applications from qualified individuals to provide administrative support to the Registrar’s Office. Reporting to the Coordinator, Academic Records and Curriculum Support, the incumbent will assist with the collection and organization of current student and applicant data. 


• Provide general administrative support to Academic Records
• Coordinate and process incoming documents for scanning, digitizing, uploading to the student information system, and maintaining electronic storage of such documents
• Maintenance and culling of the Academic Records filing system
• Assist with processing transcript requests
• Assist with requests for picking-up and mailing out degree parchments
• Work collaboratively with all staff in the Registrar’s Office and Enrollment Services to ensure consistent workflow of document management
• Performing other duties as assigned


• Grade 12 graduation plus successful completion of a recognized post-secondary program in a related area
• Ability to work in a team environment, as well as independently with minimal supervision
• Ability to establish priorities, multi-task and work under pressure to deliver exceptional service
• Attention to detail and system savvy. Experience in the use of Recruit and Colleague program software an asset
• Adherence to confidentiality requirements

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

S. Taylor

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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