ADS Level 5 - Administrative Assistant - Procurement and Payment Services

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Tuesday, May 3, 2016
Date of Posting: 
April 26, 2016
Procurement and Payment Services
ADS Level 5 - Administrative Assistant
Full-Time Term Position
Hours of Work: 

33.75 hours per week

$41,806 to 45,999 per annum, as per CUPE 1870

As soon as possible – May, 2018

The University of Prince Edward Island is seeking applications from energetic and motivated individuals to join the Office of Procurement and Payment Services.  This position will support University Procurement initiatives and assist clients in making procurement decisions that optimize the use of University funds.  This position will report to the Manager of Procurement and Payment Services.


• Providing both operational and technical support to on-line procurement processes, including supporting the processing of requisitions and purchase orders
• Shared responsibility for departmental reception including providing support to all clients (general public and on-campus), via phone, email and in person
• Ensuring adherence to University policy and procedures related to procurement activities
• Processing requests for quotations and public tendering processes, and assisting in preparation of RFP and RFQ templates
• Providing support for Customs Clearance processes including responding to inquiries, liaising with customs brokerage staff, Accounts Payable staff, and supporting records maintenance
• Maintaining campus vehicle fleet records
• Maintaining campus inventory data and asset tagging
• Controlling , reassignment and disposal of surplus assets
• Assist in maintaining unit website
• Perform other related duties as required


• Minimum of two years post-secondary education in Office Administration with a minimum of two years progressive related work experience in a fast-paced confidential office environment
• Comprehensive knowledge and skills in word processing, spreadsheet applications, electronic information systems and related software
• Excellent professional, customer service and communication skills, and work well under pressure
• Strong organizational and document management skills

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI