ADS Level 4 - Administrative Assistant - Department of Pathology and Microbiology - Atlantic Veterinary College**Amended**

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Tuesday, May 2, 2017
Date of Posting: 
April 25, 2017
Department of Pathology & Microbiology - Atlantic Veterinary College
ADS Level 4 - Administrative Assistant
Full Time Permanent Position
Hours of Work: 

37.5 hours per week 

$41,930 to $46,119 per annum as per CUPE 1870

The Department of Pathology and Microbiology requires an Administrative Assistant to provide administrative support services to the department.


The successful applicant will report directly to the Department Chair, and will provide general administrative support within the department.
This includes:
• Telephone/reception
• Responding to inquiries
• Typing, photocopying, collating documents
• Assisting faculty members with student exams and marks
• General accounting duties
• Monitoring office and other supplies
• Preparing requisitions and other forms
• Maintaining filing systems and mailing lists
• Arranging appointments and meetings/workshops
• The work involves a wide variety of multi-tasking aspects with deadlines and confidentiality


• Grade 12 graduate plus successful completion of a recognized secondary program in a related area is required; relevant years of experience required
• A working knowledge and experience in computers and common office software programs - i.e. Microsoft Word, Excel, Google Apps, PowerPoint, Moodle, electronic scheduler (e.g., Doodle, etc.)
• Knowledge of website content management systems (CMS) and how to use/incorporate various types of digital content is required
• Demonstrated ability to work with others while meeting regular deadlines
• Effective interpersonal and communication skills
• Experience in handling multiple tasks amid changing priorities
• Ability to work with minimum supervision
• The ability to work as an effective member of a team is a definite asset
• Excellent writing (grammatical, typographical, and ability to improve and edit documents) and familiarity with the university environment and procedures, and possession of an undergraduate degree would be useful assets

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

I. MacLeod

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI