The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll specialist to join our fast paced, service oriented team.  UPEI is embarking on the implementation of a new administration system to provide increased functionality for students, faculty and staff.  This includes the implementation of a new HRIS and Payroll system.  The ideal candidate will be an integral member of the HR/Payroll team through the implementation and transition into the Ellucian Colleague System.

RESPONSIBILITIES:

Working in cooperation with the Payroll team, the Payroll Clerk will:

• Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
• Verify and enter bi-weekly employee related payroll changes in two distinct payrolls; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
• Entering and updating positions, employee and timesheet information for hourly and student employees
• Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
• Perform other payroll processing activities including the production and distribution of pay advices, processing of government, pension, benefit and union remittances by specific deadline dates
• Prepare journal entries for pay related issues
• Prepare and distribute relevant reports as required. Experience with CROA reporting would be an asset
• Respond to a variety of inquiries
• Prepare Records of Employment and letters confirming employment or earnings
• Complete monthly Statistics Canada payroll surveys
• Assist with T4 and T4A preparation, reconciliation and distribution
• During absence of other payroll staff, serve as primary departmental contact for all general incoming inquiries and information requests

QUALIFICATIONS:

• Minimum two year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
• Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
• Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
• Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
• Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
• Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
• Experience working in a unionized environment
• Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations