Administrative Project Manager - UPEI Climate Research Lab - Research Services

Competition Number: 
40E13
Position Type: 
Staff Position
Closing Date: 
Monday, August 19, 2013
Date of Posting: 
August 8, 2013
Department: 
UPEI Climate Research Lab - Research Services
Position: 
Administrative Project Manager
Contract: 
Full-Time Term
Hours of Work: 

37.5 hours per week

Salary: 
Commensurate with qualifications
Term: 

As soon as possible until August 2015 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

 The UPEI Climate Research Lab conducts research and science on climate change vulnerability, impacts and adaptation. Recently established (2012), the UPEI Climate Lab is launching research programs, monitoring programs, a volunteer watch system, a climate seminar series, an annual climate science symposium, a climate student award, training sessions, an academic programme on applied climate change, and an international peer-reviewed journal.
Reporting to the principal investigator (PI), Dr. Adam Fenech, the Administrative Project Manager is responsible for assisting in the administrative management of Climate Research Lab and its various projects.
RESPONSIBILITIES:
Financial
• Ensure all purchases are eligible under the funding agreement
• Ensure expenses are recorded accurately, prepare purchase requisitions, and track equipment purchases and delivery
• Work closely with Research Finance Officer to ensure all accounts are established according to the funding agreement
• Review all claims and associated expenses for accuracy prior to review by the Principal Investigator (PI)
• Track accounts for contractual agreements used as matching funds and prepare quarterly reports on available funds for the PI
• Prepare cash flow projections and financial forecasts based on all sources of funding and anticipated expenditures and review with the PI and Research Accounting
Administrative
• Assist in the coordination of the projects with members of the research team
• Compile and draft various reports for review and submission
• Prepare tables and graphs
• Participate in various committees and record minutes as required
• Assist the PI with the development of proposals and funding applications
• Track research progress with respect to project time lines and deliverables and flag any concerns, upcoming, or missed deadlines for the PI
• Assist with the preparation of presentations
Contractual
• Be familiar with all contractual agreements that provide project funding and advise the PI of sponsor requirements as well as scientific and personnel management deadlines
• Provide regular updates on status of agreements
• Work with Research Accounting and Research Services to ensure new agreements are submitted with appropriate documentation and administrative approval forms
• Prepare draft agreements based on previous agreements for review by Research Services Research Contract Officer
Personnel Resource Management
• Participate in personnel matters and prepare all required documentation
• Assist in the preparation of job descriptions
• Ensure Personnel Transaction Forms submitted are fully completed, assigned to the correct accounts and have start and end dates appropriate to the source of funding

QUALIFICATIONS:
• Degree in business administration, management, or related discipline
• 3 years of experience in administrative project management
• Excellent time management and communication skills
• Ability to maintain confidentiality

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and references to be received no later than the closing date to employment@upei.ca. Please ensure that your first and last name and the competition number are included in the email subject line. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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