ADS 5 - Accounts Receivable Clerk - Financial Services Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, April 27, 2016
Date of Posting: 
April 20, 2016
Financial Services Office
ADS 5 - Accounts Receivable Clerk
Full-Time Term Position
Hours of Work: 

33.75 hours per week

$41,806 - $45,999 per annum, as per CUPE 1870

May 9, 2016 to May 31, 2019

The University of Prince Edward Island (UPEI) is seeking applications from qualified individuals to provide timely and efficient Accounts Receivable support for the UPEI Financial Services Office, including invoicing, account analysis, and other duties as required.  This position will report to the Finance Officer - Research & Special Projects Funds.


The Accounts Receivable Clerk will be responsible for the following:
• Maintain employee, vet hospital and miscellaneous accounts receivable, including monthly review and analysis of account activity, follow-up and collection of outstanding accounts and adjusting entries as required
• Prepare invoices for a variety of University services, research projects, and items sold by the University
• Provide information and handle inquiries in person, in writing, and via phone for clients, faculty and staff
• Process statements of account, prepare pre-collection and collection lists, and forward notices to individuals and organizations; point of contact for credit management service provider
• Identify and code account payments
• Reconcile control accounts
• Process Internal Requisitions and Journal Entries
• Provide back-up support for the front counter
• Employees at this level work with limited supervision and are expected to have a sound knowledge of departmental and University regulations and policies.  It is expected that the incumbent perform a wide range of analysis on programs and accounts as required


We are seeking an individual with a minimum of Grade 12 graduation, successful completion of a two-year post-secondary program in accounting or office related course work with related work experience in accounting, or an equivalent combination.  The incumbent will demonstrate experience and proficiency in the following areas:
• Solid knowledge of accounting procedures and functions, specifically in relation to accounts receivable activities
• Excellent analytical and critical thinking skills; accuracy; detailed knowledge and experience working with computerized accounting systems, spreadsheets and database query programs
• Demonstrated ability to work independently or as part of a team while meeting regular deadlines
• Excellent professional, interpersonal and communication skills, and works well under pressure.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI