ADS Level 4 - Administrative Assistant - Department of Development and Alumni Engagement

Competition Number: 
37E15
Position Type: 
Staff Position
Closing Date: 
Tuesday, June 2, 2015
Date of Posting: 
May 26, 2015
Department: 
Department of Development and Alumni Engagement
Position: 
ADS Level 4 - Administrative Assistant
Contract: 
Full-Time Term Position
Hours of Work: 

37.5 hours per week

Salary: 
$40,305 to $44,337 per annum, prorated to time and term as per CUPE 1870
Term: 

June 2015 – May 24, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The Department of Development and Alumni Engagement is seeking applications from qualified individuals for a full-time term Administrative Assistant to support the activities and services of the department. The work involves a wide variety of tasks that are deadline driven and are of a confidential nature.

RESPONSIBILITIES:
• Provide administrative assistance to the department
• Provide front office reception, telephone/reception, first point of contact with alumni, donors and potential donors
• Responsible for contacting alumni and donors to setup meetings and send invitations to events
• Responsible for tracking scholarships and awards
• Responsible for maintaining inventory of office supplies for the department
• Provide assistance for coordination of department events and projects, such as alumni framing
• Assist in the data entry for the Phonathon
• Enter and upload information in the Raisers’ Edge data base, create new files, update donor information, names, mailing address
• Organize department meetings and record meeting minutes
• Serve as point of contact for Website updates
• Other duties as required

QUALIFICATIONS:
• Grade 12 plus successful completion of a recognized post-secondary program
• Minimum one year work experience in a related area
• Demonstrated experience with database and common software programs; e.g., Access, Word, Excel, Power Point, electronic calendars
• Demonstrated abilities to work as part of a team
• Demonstrated communication (written and oral) and customer service skills
• Ability to pay strict attention to detail, maintain confidentiality, work to deadlines, as well as organize and prioritize workload
• Familiarity with the university environment, policies, procedures and Raisers’ Edge software;  would be considered an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list, to be received no later than the closing date, via the link below. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.

The University of Prince Edward Island is committed to gender equity in employment. Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

S. Hastelow

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI