ADS Level 5 - Administrative Assistant - Department of Chemistry - Faculty of Science

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Friday, April 21, 2017
Date of Posting: 
April 12, 2017
Department of Chemistry
ADS Level 5 - Administrative Assistant
Full Time Permanent Position
Hours of Work: 

33.75 hours per week 

$42,634 to $46,915 per annum as per CUPE 1870

The Department of Chemistry invites applications for the position of Administrative Assistant.


• Manage department office; maintain files; track recurring deadlines
• Organize meetings, prepare agendas, take and distribute minutes, book rooms
• Manage schedules and appointments; book travel and prepare itineraries
• Track budget, purchase supplies, maintain petty cash
• Answer student inquiries with respect to admissions, course offerings, and timetable
• Prepare paperwork for faculty, staff and student hires; manage sessional roster
• Coordinate student evaluations of teaching
• Maintain student email distribution, faculty lists
• Distribution of incoming mail
• Preparation of correspondence, photocopying, filing
• Maintain department website
• Liaise with academic and support departments across campus
• Other duties as assigned


• Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
• Demonstrate effective interpersonal, communication and organizational skills
• A good working knowledge and experience in computers and computer systems; e.g., Word, spreadsheet programs, e-mail
• Ability to work independently and prioritize tasks in a fast paced environment
• Knowledge of UPEI and its operations would be an asset

START DATE:      July 2017

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

R. Stanley

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI