ADS Level 5 - Administrative Assistant - Department of Economics and History

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, April 20, 2016
Date of Posting: 
April 13, 2016
Department of Economics and History
ADS Level 5 - Administrative Assistant
Full-Time Permanent Position
Hours of Work: 

33.75 hours per week

Salary $41,806 per annum (pro-rated to 10 months) as per CUPE 1870

The Departments of Economics and History invite applications for the position of Administrative Assistant.


This employee will provide a wide variety of administrative support services to the Departments of Economics and History. This is a fast-paced, multitasking environment with a high volume of traffic. The successful candidate will be approachable, adaptable, and possess a high degree of initiative.
• Manage department office; maintain files; track recurring deadlines
• Maintain department website
• Liaise with academic and support departments across campus
• Organize meetings, prepare agendas, take and distribute minutes, book rooms
• Manage schedules and appointments; book travel and prepare itineraries
• Track budget, purchase equipment and supplies, maintain petty cash
• Answer student inquiries with respect to admissions, course offerings, and timetable
• Provide a point of contact between the general public and the Departments of Economics and History, screening calls and answering or re-directing queries
• Prepare paperwork for faculty, staff and student hires; manage sessional roster
• Coordinate student evaluations of teaching
• Other duties as assigned


• Post-secondary education in an administration assistant program with two years related experience, or an equivalent combination of training and experience
• Comprehensive knowledge and skills in word processing, email, internet searching, database management and spreadsheets
• Excellent interpersonal and organizational skills
• Strong oral and written communication skills
• Ability to work independently and prioritize tasks in a fast paced environment
• Knowledge of UPEI and its operations would be an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI