Administrative Assistant - Office of the President

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, June 24, 2013
Date of Posting: 
June 18, 2013
Office of the President
Administrative Assistant
Term Position
Hours of Work: 

37.5 hours per week (May occasionally require evening and weekend work)

Commensurate with qualifications (Excluded position)

As soon as possible until October 31, 2013 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The Office of the President seeks an Administrative Assistant who is an experienced, highly organized, motivated person with a positive attitude and excellent communication skills.
This position is responsible for providing a wide variety of administrative support to the Office of the President. In particular, this role will have the following overall responsibilities:
• Management of the President's schedule
• Coordination of meetings and event requests, including travel arrangements
• Management of correspondence
• Maintenance of office budgets
• Perform general office/reception duties including all essential daily tasks, ordering supplies, greeting visitors, assisting with inquiries and related duties
The incumbent must possess the following skill sets:
• Successful completion of at least two years in a post secondary program related to the duties plus progressive related experience, or an equivalent combination of education and experience
• Advanced computer skills, including Microsoft Office Suite and VRE
• Superior organizational, time management, interpersonnal and multi-tasking skills
• Comprehensive office management skills
• Effective communication skills both orally and written; must have excellent knowledge of grammar and composition
The individual must present themselves with discretion and exhibit a high degree of confidentiality. Preference will be given to internal candidates.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and references to be received no later than the closing date to Please ensure that your first and last name and the competition number are included in the email subject line. You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI