ADS Level 4 - Administrative Assistant - Department of Facilities Management

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, December 21, 2016
Date of Posting: 
December 14, 2016
Department of Facilities Management
ADS Level 4 - Administrative Assistant
Full Time Term Position
Hours of Work: 

37.5 hours per week

$40,305 to $44,337 per annum, prorated to time and term as per CUPE 1870

January 23, 2017 to March 17, 2017 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Facilities Management Department is seeking applications for an Administrative Assistant.  This position falls under the direction of the Manager of Administrative Services. 


• Customer service
• Answer telephone inquiries and handle and/or redirect inquiries
• Data entry
• Compose correspondence or e mail as required
• Review and recommend changes of parking information for the applications and parking webpage
• Coordinate the campus parking permit process including organizing location for sales and receiving payment for permits and tickets
• Coordinate and communicate parking in designated and reserved lots
• General filing
• Support administration staff as required


• Completion of Grade 12
• Successful completion of a business or administrative course and 2 years related work experience or an equivalent combination of education, training and experience
• Proficient in the use of microcomputers and the following software programs: Window, Microsoft Word, Excel, Google Documents, and Gmail
• Ability to work well with others and to meet deadlines

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

R. MacPherson

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI