ADS Level 4 - Administrative Assistant - UPEI Bookstore - Ancillary Services

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Wednesday, December 21, 2016
Date of Posting: 
December 14, 2016
Ancillary Services
ADS Level 4 - Administrative Assistant - UPEI Bookstore
Full Time Term Position
Hours of Work: 

33.75 hours per week 

$36,274 to $39,904 per annum, prorated to time and term as per CUPE 1870

January 3, 2017 – May 31, 2017 (Term may be reduced or extended depending on performance, available funding and departmental requirements)  

Ancillary Services at the University of Prince Edward Island includes Residence Services, Food Services, the Bookstore, Conference Services and more.  We are seeking a strong candidate to fill an Administrative Support position in the Bookstore.  The University of Prince Edward Island Bookstore is home to the required books for classes (including text, reference, and trade books), UPEI and AVC branded clothing and giftware, office and school supplies, computer software and peripherals, various sundry items, and more.


• Reporting to the Director of Ancillary Services, this Administrative Support position will be submitting orders for text books, clothing, giftware, and special orders
• This position will also be responsible for maintaining the products  listed on the Bookstore’s e-Commerce site and the Bookstore’s social media accounts
• He or she will be working with two additional full time staff and approximately 10 student employees
• This Administrative Support position will interact with members of the university community, establishing and maintaining effective relationships and communication regarding services and policies
• Together with the bookstore team, this individual will ensure exceptional customer service delivery throughout all aspects the operation, with optimum effectiveness and efficiency


• The successful candidate has completed Grade 12 and will have successfully completed an Administrative Assistant Program with related experience or a combination of education and experience
• Experience in ordering textbooks, clothing, supplies, working with Bookware POS and Inventory Management System would be considered an asset
• Knowledge and experience using social media for promotional purposes.
• He/She must be professional, have exceptional interpersonal skills, and be able to work with individuals at all levels
• The individual must have good attention to detail, and a solid focus on customer service
• Prior employment experience in a university bookstore will be considered a strong asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

W. Young

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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