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ADS Level 4 - Administrative Assistant - Department of Companion Animals - Atlantic Veterinary College

Competition Number:
116E18
Position Type:
Staff Position
Closing Date:
Date of Posting:
Department:
Department of Companion Animals - Atlantic Veterinary College
Position:
ADS Level 4 - Administrative Assistant
Contract:
Part-Time Permanent Position
Hours of Work:
18.75 hours per week 
Salary:
$42,771 to $47,039 per annum, prorated to time as per CUPE 1870

The Department of Companion Animals is seeking applications from qualified individuals for a permanent, half-time administrative support position.  This employee will provide a wide variety of reception, secretarial & administrative support services in a fast-paced office environment. The successful applicant will report directly to the Department Chair and will provide general administrative support services to the department.

RESPONSIBILITIES:

• Telephone/reception
• Responding to inquiries
• Typing, photocopying, collating documents
• Assisting faculty members with student exams and marks
• General accounting duties
• Monitoring office and other supplies
• Preparing requisitions and other forms
• Maintaining filing systems and mailing lists
• Arranging appointments and meetings/workshops

QUALIFICATIONS:

• Grade 12 plus successful completion of a recognized secondary program in a related area is required; relevant years of experience required
• A working knowledge and experience in computers & common office software programs (i.e., Microsoft Word; Excel & PowerPoint; Google Apps and electronic scheduling programs like Doodle) and UPEI-specific programs such as Moodle; MyUPEI and 25Live
• Demonstrated ability to work with others while meeting regular deadlines
• Demonstrated effective interpersonal & communication skills
• Demonstrated experience in handling multiple tasks amid changing priorities
• Possess excellent oral and written communication skills
• Ability to work with minimum supervision
• Excellent organization skills & clear understanding of the importance of confidentiality
• Ability to function as an effective member of a team
• Familiarity with the university environment and university policies & procedures will be considered an asset
• Familiarity with the academic / curricular programs, policies & procedures at the Atlantic Veterinary College will be considered an asset
• Previous experience in working with students will be considered an asset
• Previous experience with computer management information systems will be considered an asset

Application Instructions:

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr). Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.