Payroll Clerk - Human Resources Department

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Monday, October 24, 2016
Date of Posting: 
October 17, 2016
Human Resources Department
Payroll Clerk
Full Time Term Position
Hours of Work: 

37.5 hours per week 

Commensurate with qualifications and experience

As soon as possible – November 1, 2018 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll specialist to join our fast paced, service oriented team.  UPEI is embarking on the implementation of a new administration system to provide increased functionality for students, faculty and staff.  This includes the implementation of a new HRIS and Payroll system.  The ideal candidate will be an integral member of the HR/Payroll team through the implementation and transition into the Ellucian Colleague System.


Working in cooperation with the Payroll team, the Payroll Clerk will:

• Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls
• Verify and enter bi-weekly employee related payroll changes in two distinct payrolls; producing payroll summaries, verifying and editing data input by Human Resources Staffing unit and running various system processes to finalize the payroll
• Entering and updating positions, employee and timesheet information for hourly and student employees
• Review paper timesheets, reports and hours entered through the web time entry system to identify/audit for possible mistakes and to ensure adherence to collective agreement provisions and University policy
• Perform other payroll processing activities including the production and distribution of pay advices, processing of government, pension, benefit and union remittances by specific deadline dates
• Prepare journal entries for pay related issues
• Prepare and distribute relevant reports as required. Experience with CROA reporting would be an asset
• Respond to a variety of inquiries
• Prepare Records of Employment and letters confirming employment or earnings
• Complete monthly Statistics Canada payroll surveys
• Assist with T4 and T4A preparation, reconciliation and distribution
• During absence of the Payroll Officer, serve as primary departmental contact for all general incoming inquiries and information requests


• Minimum two year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
• Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
• Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
• Excellent computer skills required including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
• Strong communication and interpersonal skills and a customer service orientation with the ability to develop and maintain productive interpersonal relationships with staff, faculty, professionals and external agencies
• Ability to multi-task, meet multiple tight timelines, plan, organize and monitor payroll related activities according to priorities and established schedules and deadlines
• Experience working in a unionized environment
• Demonstrated understanding and experience working with various collective agreement provisions, benefit plan provisions and CRA regulations

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

L. Larkin

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI