Administrative Assistant - Office of Skills Development and Learning (Grant Funded)

Competition Number: 
108E16
Position Type: 
Staff Position
Closing Date: 
Tuesday, October 25, 2016
Date of Posting: 
October 18, 2016
Department: 
Office of Skills Development and Learning
Position: 
Administrative Assistant
Contract: 
Part-Time Term Position (Grant Funded)
Hours of Work: 

17 hours per week 

Salary: 
$40,305 per annum, prorated to time and term as per CUPE 1870 (Grant Funded - Off Scale)
Term: 

As soon as possible to March 31, 2017. Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Office of Skills Development and Learning (OSDL) is seeking applications from qualified individuals to provide administrative support in a dynamic and diverse office environment responsible for a wide array of services and programming.

RESPONSIBILITIES:

Reporting to the Director of OSDL, the successful candidate will support the work of staff engaged in the delivery of Co-operative Education and Career Services.   
Duties will include:
• Ensuring a welcoming environment for students and other clients of Career Services and Co-operative Education through the unit’s new “storefront”
• Fielding in person, phone, and email inquiries, maintaining files, recording and reporting on service metrics, booking appointments and space for meetings and events
• Providing administrative support to Co-operative Education co-ordinators, including registration and updating student and employer information in the ORBIS information management system, adding and updating co-operative education job postings, coordinating logistics for professional development sessions, providing logistical support for planned events, supporting students to submit the required documents to secure work term placements, and updating the Co-operative Education Website as needed
• Providing administrative support to Career Services including the posting of student jobs from external employers, providing logistical support for planned events, and updating the Career Services Website
• Collaborate and coordinate with other administrative staff in the unit

QUALIFICATIONS:

• Diploma in Office Administration (or comparable program) and two years of work experience in a similar environment
• Proficient in the use of computers and the following software programs: Windows, Microsoft Word and Excel, Gmail, Google Docs and Sheets
• Must be able to work independently, be detail-oriented and demonstrate excellent time management and organizational skills, and be able to multitask;
• Must maintain confidentiality and privacy
• Must possess excellent customer service skills, including initiative and problem solving and the ability to work with a diverse community
• Must possess excellent interpersonal, oral and written English communication skills
• Demonstrate an interest in career services and co-operative education

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr).

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

M. Rowe

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
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