Coordinator of Transitions - Enrolment - Registrar's Office

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Friday, November 6, 2015
Date of Posting: 
October 30, 2015
Enrolment - Registrar's Office
Coordinator of Transitions
Full Time Term Position
Hours of Work: 

37.5 hours per week

Commensurate with qualifications and experience

As soon as possible until April 30, 2016 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The transitions coordinator reports to the Manager of Domestic Recruitment and First-Year advising and is responsible for organizing and facilitating the transition of students into the University of Prince Edward Island. The role is the bridge for incoming students from first contact with the university through to the end of their first year. The position will be the liaison between High Schools, and other institutions of Higher Education and the university on all issues regarding transitions. They are responsible for ensuring that transitions projects are developed and implemented.

We are looking for a creative person capable of engaging with teachers, students, parents, faculty and staff. This high-energy person needs to work as part of a larger team that assists with recruitment and retention and is open to ideas and feedback on an annual basis to inform decision-making.


• Plan and organize transition events including open class day, spring orientation as well as participating in other campus wide transition events.
• Reports to Manager, Recruitment and Advisement
• Collaborate with the department of education and the school board on transition projects.
• Work with enrolment staff  on recruitment, admissions, advising and registration
• Develop and offer workshops for students in transition to university (online/offline)
• Work with customer relations management system
• Engage in retention activities including running workshops, doing presentations and liaising with students and faculty
• Provide feedback on issues of recruitment, retention as it relates to student success
• Central point of contact for students in the Transition Program
• Central point of contact for articulation students
• Facilitate weekly tutorial for students in the Transition Program
• Interact with local and Regional High schools
• Liaise with faculty, staff and other campus offices regarding students in transition
• Conduct sessions for parents on the transition to post-secondary (university)
• Conduct regular individual meetings with students enrolled in the Transition Program
• Conduct evaluation of the recommended strategies on student success;
• Provide training, supervision and support for student assistants and mentors
• Conduct educational workshops for faculty and staff on transitions
• Maintain confidential case records, relevant statistical data and required reporting information; and
• Perform other responsibilities as required.


• Bachelor’s degree.
• Knowledge/experience with issues and strategies related to transitions
• Demonstrated experience working with students in a post-secondary environment an asset
• Experience working in or with the k-12 education system
• Experience working with students on an individual and group basis
• Experience with program development and management
• Experience writing grants and proposals an asset
• Experience with on-line learning and developing on-line learning opportunities
• Demonstrated experience with providing enhanced support for post-secondary students.
• Demonstrate strong communication and empathy skills
• Teaching experience in the following areas: study skills, time management, stress management, communication skills, critical thinking, learning styles and exam preparations.
• Excellent oral, written and interpersonal skills, organizational and record-keeping skills;
• Demonstrated ability to work independently and as part of a team.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI