ADS Level 6 - Administrative Assistant - Department of Pathology and Microbiology - Atlantic Veterinary College

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Friday, September 22, 2017
Date of Posting: 
September 15, 2017
Department of Pathology & Microbiology - Atlantic Veterinary College
ADS Level 6 - Administrative Assistant
Full-Time Three (3) Month Term Position
Hours of Work: 

37.5 hours per week 

$52,363 to 57,629 per annum as per CUPE 1870

As soon as possible to December 22, 2017 (Term may be reduced or extended depending on performance, available funding and departmental requirements)

The Department of Pathology and Microbiology requires an Administrative Assistant to provide administrative support services to the Department. The successful applicant will report directly to the Chair and will provide efficient and timely financial, personnel and administrative services for the faculty and staff of the Department.


• Assisting the Chair in monitoring and maintaining up-to-date records for departmental budgets
• Providing confidential liaison on personnel matters with the AVC Dean’s Office, Human Resources, and Payroll Department
• Coordinating and prioritizing the internal administration of the department
• Organizing the Chair’s agenda, including arranging appointments, meetings, and travel arrangements for the Chair and guests of the Department
• Maintaining a well-organized filing system for departmental records
• Taking minutes at departmental meetings
• Maintaining office supplies and repository of resource materials for consultation (i.e. University calendars, reports, etc.)
• Providing assistance to DVM and graduate students as assigned
• Providing functional guidance to other administrative support personnel
• Performing other related duties as required


• Grade 12 graduate plus successful completion of two years of post-secondary program in a related area is required with at least 5 – 7 years related experience
• Completion of medical secretary courses
• Experience with budgets and bookkeeping
• A working knowledge and experience in computers and common office software programs - i.e., WordPerfect, Microsoft Word, Excel, Google Apps, PowerPoint, Moodle, electronic scheduler (e.g., Doodle, etc.)
• Knowledge with Photoshop, HTML, and software for creating and maintaining web sites is an asset
• Demonstrated ability to work with others while meeting regular deadlines
• Effective interpersonal and communication skills
• Experience in handling multiple tasks amid changing priorities
• Ability to work with minimum supervision
• The ability to work as an effective member of a team is a definite asset
• Excellent writing (grammatical, typographical, and ability to improve and edit documents) and familiarity with the university environment and procedures, and possession of an undergraduate degree would be useful assets

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website ( Applications will not be accepted via email.

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

A. FitzGerald

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI