Payroll Clerk - Human Resources Department

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, February 9, 2017
Date of Posting: 
February 2, 2017
Human Resources Department
Payroll Clerk
Full-Time Permanent Position
Hours of Work: 

37.5 hours per week 

Commensurate with qualifications and experience

The Department of Human Resources and Payroll is seeking an energetic and experienced Payroll specialist to join our fast paced, service oriented team.  UPEI is embarking on the implementation of a new administration system to provide increased functionality for students, faculty and staff.  This includes the implementation of a new HRIS and Payroll system.  The ideal candidate will be an integral member of the HR/Payroll team through the implementation and transition into the Ellucian Colleague System.


Working in cooperation with the Payroll team, the Payroll Clerk will:

• Coordinate and perform all activities relating to the processing of the organization’s current and arrears bi-weekly payrolls in cooperation with other departmental staff 
• Interpret and apply provisions of collective agreements and terms of employment
• Verify and enter bi-weekly related payroll changes in two distinct payrolls
• Enter and update position, employee and timesheet information for hourly and student employees
• Audit timesheets, reports and hours entered through the web time entry system, identifying errors to ensure adherence to collective agreements and policies
• Perform payroll processing activities including the production/distribution of pay advices, processing of government, pension, benefit and union remittances.
• Prepare journal entries and accounts payable vouchers for pay related transactions
• Prepare and distribute relevant reports as required. Experience with CROA reporting would be an asset
•  Assist with implementation of annual  premium rate changes
•  Assist with audit/balancing of payroll accounts quarterly and at year-end
•  Maintain accurate files in accordance with payroll best practice and legislation
• Prepare Records of Employment and confirmation letters of employment
• Complete monthly Statistics Canada payroll surveys
• Assist with T4 and T4A preparation, reconciliation and distribution
• Serve as primary contact for all general payroll inquiries/ information requests


• Minimum two year college diploma in business accounting and certified payroll practitioner accreditation would be a definite asset
• Minimum of 2 years relevant payroll experience, working with integrated HRIS/Payroll systems
• Demonstrated strength in numerical and analytical abilities with a focus on accuracy when processing mass data entry
• Excellent computer skills including proficiency in computerized HRIS/Payroll systems, spreadsheets and database software
• Strong communication and interpersonal skills with a customer service focus.
• Strong time management skills with an ability to multi-task to meet multiple timelines/deadlines
• Demonstrated experience working with various collective agreement provisions, benefit plan provisions and CRA regulations

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

L. Worth

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI