Administrative Office Manager - Centre for Health and Biotech Management Research - School of Business

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Tuesday, February 2, 2016
Date of Posting: 
January 26, 2016
Centre for Health and Biotech Management Research - School of Business
Administrative Office Manager
Full Time Term Position
Hours of Work: 

37.5 hours per week

Commensurate with qualifications

12 Month Term Position (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

The Centre for Health and Biotech Management Research (CHBMR) at the University of Prince Edward Island seeks applications for the position of Administrative Coordinator.  This is a contract position until January 31st, 2017 with expected extension. The primary goal of the successful applicant is the management of all administrative duties and obligations to the funders, UPEI, collaborators and research participants.

Reporting to the Director of the CHBMR, the Administrative Coordinator will have primary responsibility for the operational management of the CHBMR and will serve as the primary contact in these aspects for the Centre both internally and externally. The ideal candidate will be motivated by the entrepreneurial challenge of helping to further develop this unique research centre. The successful candidate will be a strategic and experienced manager with excellent organizational and communication skills.


The successful candidate will be expected to perform the following duties:

• Manage the ongoing work to be completed by the CHBMR and its staff including tracking and reporting research progress with respect to milestones
• Coordinating the administrative aspects of projects with members of the research team and facilitating interaction and communications among staff, sponsors, and clients
• Build awareness and demonstrate the value of the CHBMR to stakeholders and clients
• Liaise and network with key stakeholders in industry and government the Health Care system in PEI and collaborating provinces
• Be familiar with contractual agreements and ensure requirements are met
• Manage the budget, prepare analysis and forecasts
• Work closely with the Director, the Research Project Manager, and the staff to plan and support the ongoing work of the CHBMR
• Provide funders and authorities with regular reports and updates on the status of agreements
• Help to identify opportunities for future funding and support the compilation of funding applications
• Supervision of Office Administration Assistant
• Help to promote the CHBMR through communications, presentations and events
• Initiate, direct, conduct and oversee the generation of required reports
• When applicable, design and develop surveys and use survey findings to develop actionable recommendations for various stakeholders


The successful candidate will have as a minimum a Bachelor degree plus significant management experience and/or a combination of relevant education and experience. The successful candidate must have the following skills:

• A self-starter with the ability to work independently
• Minimum 2 years’ experience in Office Management Administration
• Excellent time management, organizational, and communication skills, both verbal and written
• Excellent interpersonal skills and supervisory experience
• Demonstration of planning and execution skills
• Demonstrated success in managing relationships
• Proven record of implementing organizational visions and strategies
• Experience in business plan development and budget management
• Ability to work with others in a cooperative and collaborative manner
• Ability to convey information and ideas, both verbally and written, in a manner that engages people and enables them to understand, retain, and respond to issues
• Ability to assess difficult situations and make timely, effective decisions based upon analysis, consultation, experience, and judgement

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI