Reporting to the Director, Marketing and Communications, the Ceremonies and Events Manager provides leadership in the development, planning, and delivery of the University’s ceremonies, events, and special initiatives. The primary focus of the position is to ensure that institutional events are centrally scheduled, consistently and professionally delivered and promoted to intended audiences.   

With signature events, such as Convocation, this position will serve as primary project manager and point of contact. The position will also be expected to serve as a consultant for and partner with UPEI departments, offices, and groups to conceptualize, develop, and promote events and initiatives that are targeted to more specific audiences.

RESPONSIBILITIES:

• Act as the first point of contact for individuals or groups on campus who are planning events or activities
• Provide leadership in the integration of events and initiatives hosted and delivered by members of the University community
• Working with Conference Services and Facilities Management, develop an overall University event plan
• Manage the organization of institutional events on campus, installations, receptions, launches, and openings as well as special initiatives such as conferences (in consultation with Conference Services), symposia, banquets, etc.
• Work closely with Marketing and Communications team to coordinate traditional media relations, social media, and digital marketing strategies; develop marketing and collateral materials for key events; and ensure documentation of events
• Oversee event budgets, timelines, risk assessment/management, and operations including ordering, catering, parking planning, production, and additional logistics
• Serve as a consultant by establishing mutually-supportive relationships with UPEI event committees or individuals (campus clients) who deliver events on behalf of UPEI offices and departments.
• Develop and maintain an event-planning
• Coordinate the development and maintenance of standards, formats, policies, and protocols for developing invitation and guest lists, issuing invitations, accepting and recording replies/registrations, approving event itinerary and content, preparation of remarks.

QUALIFICATIONS:

• Bachelor’s degree in business administration/commerce, marketing, events, convention or hospitality management, or a related field
• Minimum of 5 years directly related, progressively responsible experience, preferably in a complex organization with demonstrated success in strategic event consultation, planning, and execution
• Experience in using a variety of communications tools and vehicles to communicate with internal and external audiences
• Intense commitment to product quality and building exceptional relationships
• Demonstrated written and oral communications skills
• Strategic, analytical, creative, and organizational skills
• Advanced knowledge of the hospitality and events industry
• Ability to maintain a high degree of attention to detail
• Computer/technical skills—including familiarity with Windows and Macintosh O/S, MS Office

For a full job description, please click here