International Project Manager - Office of Research Services

Competition Number: 
07E15
Position Type: 
Staff Position
Closing Date: 
Friday, March 13, 2015
Date of Posting: 
February 13, 2015
Department: 
Office of Research Services
Position: 
International Project Manager
Contract: 
Full-Time Term Position
Salary: 
$50,000 CAN per annum, plus applicable DFATD Post Differential Allowance. Housing provided.
Term: 

1 year probationary term, which may be reduced or renewed for the full 3 years, depending on funding, project requirements and work performance

The Office of Research Services and the Canadian government’s Department of Foreign Affairs, Trade and Development (DFATD) faculty team at the University of Prince Edward Island (UPEI), invite applications for the position of International Project Manager for a five-year, DFATD-funded development project (three years remaining) in Chiloé Island, Chile. A team of UPEI faculty members from a wide range of departments leads the Project in association with the UPEI Office of Research Services and in collaboration with the Williche Council of Chiefs on Chiloé Island, Chile. The project is funded by DFATD and UPEI.

The successful candidate will be highly skilled, self-motivated and focused, with the ability to function at a high level in a non-traditional work environment. The International Project Manager will be charged with the responsibility to oversee and direct the development of its school in southern Chile – Wekimün: A school for and with Indigenous youth and communities.

RESPONSIBILITIES:

The International Project Manager will live in Chile, report directly to UPEI, and will provide a range of project management services and direction, in conjunction with the Canadian Project Co-Manager, to the Project Team in both Canada and Chile, including:
Project Management
• Update and maintain project plans, Gantt charts, timelines
• Identify and report risks to achievement of project goals
• Schedule and manage regular team and work stream meetings
• Proactively assess progress to plan on project activities, communicate issues to project team and provide recommendations to adjust work plans
• Maintain and disseminate weekly progress reports to project team
• Development of an annual work plans and budgets for submission and approval by DFATD

Financial
• Maintain impeccable, up to date records on spending, collaborating regularly with Canadian Project Co-Manager at UPEI on status of finances, spending and budget reports
• Accountable for all in-country spending and documentation and maintaining full oversight of all project spending
• Ongoing training and supervision of Administrative Assistant with regard to recording all spending in shared accounting software between Canada and Chile
• Regular reporting of issues relating to spending, exchange rates, costing in-country

Stakeholder Engagement
• Create and maintain positive, productive relationships with project stakeholders in Chile and Canada
• Act as a model and spokesperson for Canadians while in Chile, demonstrate a high level of integrity and ethics in all interactions
• Liaise with government stakeholders, such as the Canadian Embassy in Chile
• Maintain strong communication with UPEI stakeholders, primarily the UPEI faculty team and the Office of Research Services, and as required with UPEI Finance

Personnel Management
• Chair of committee for hiring local staff and supervision of locally hired staff
• Ensure all timesheets are maintained, reported and filed
• Coordinate, report on, and keep record of holidays taken by Chile project staff
• Resolution of conflict, negotiation of mutually agreeable solutions
• Ensure volunteers are integrated into project community and activities, actively assess and provide coaching and guidance for improved performance and integration
• Ongoing assessment and communication of needed skill sets for volunteer pool
• In-country orientation of volunteers, training of all staff regarding emergency response, maintenance of contact information and protocols

Logistics
• Management of project housing and liaison with landlord on issues or concerns requiring resolution.
• Meeting incoming volunteers and staff and helping to settle them into project accommodation
• Transport of staff and volunteers to project site
• Ensure maintenance and upkeep of project transportation
• Maintain emergency, safety kits in both project space and in housing
• In accordance with project procurement policy, purchase and arrange delivery and itemized receipt of all project supplies, equipment and materials, including construction materials for building projects

QUALIFICATIONS:

• Complete oral and written fluency in both English and Spanish
• A graduate degree in a related field
• Previous international experience 
• Previous experience working with and for Aboriginal communities desirable
• Demonstrated experience in Project Management in multi-year complex federally funded projects
• PMP certification desirable
• Experience with Results Based Management
• Management and administrative experience in business, education, or development projects ideal
• Experience supervising and training staff members
• Valid driver’s license and ability to drive manual transmission vehicles, at times in remote areas
• Ability to work independently and to take the initiative
• Keen desire and well developed coping skills for living and working internationally
• A strong passion for living and experiencing other cultures, highly developed intercultural and gender sensitivity skills
• Highly flexible with an outgoing and positive personality with the ability to observe and adjust approach to conform to cultural norms.
• Due to the non-traditional nature of the role, evenings and weekends may be necessary in some cases.

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and three letters of reference addressed to Dr. Robert Gilmour to be received no later than the closing date via the link posted on the UPEI Human Resources website (www.upei.ca/hr/)

You can also apply in person to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority.  The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 

K.Zoller

UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI