Program Manager - Spring/Summer Explore Programs - Office of Skills Development and Learning

Competition Number: 
Position Type: 
Staff Position
Closing Date: 
Thursday, January 28, 2016
Date of Posting: 
January 21, 2016
Office of Skills Development and Learning
Program Manager - Spring/Summer Explore Programs
Full Time Term Position
Hours of Work: 

37.5 hours per week with additional hours during program. Includes evening and weekend work during the program.


Commensurate with qualifications

March 28, 2016 to August 19, 2016 (Term may be reduced or extended depending on performance, available funding and departmental requirements.)

Reporting to the University Librarian, the Program Manager of the Explore (English as an Additional Language) programs is responsible for the overall program administration of the Youth English-language Program, Explore (May-August) at the University of Prince Edward Island.


● Work collaboratively with OSDL staff to manage the Explore Program budget and monitor revenue and expenditures
● Recruit, interview, and make hiring recommendations for Activity and Academic Coordinator; Activity Supervisor; Youth Worker and instructor positions for both the Spring and Summer Programs
● Organize and coordinate professional development training sessions for spring and summer staff before the programs
● Organize, schedule, and oversee the development of the program curriculum and related socio-cultural activities
● Prepare an inventory of existing materials in the programs and recommend the purchase of appropriate learning and teaching materials
● Communicate with the Academic Coordinator regarding instructor evaluation.
● Communicate using the most appropriate method with potential and enrolled students and their parents in French
● Supervise Explore staff and students during formal EAL lessons on weekday mornings and during organized socio-cultural activities on weekday evenings and weekends
● Administer admissions information, contracts, correspondence, discipline (staff and students), staff evaluations, compilation of students’ final marks, and the coordination of staff meetings, as necessary
● Liaise with the Program’s Academic and Activity Coordinators to resolve issues related to staff and students
● Ensure Explore Program website and program materials are accurate, up-to-date, and available in both official languages as needed
● Respond to information requests related to the Explore Program
● Ensure students are aware of, understand and comply with program policies and regulations
● Participate in OSDL staff meetings and provide updates related to the Explore Program
● Prepare a final report for department administration and funding government agency


● Bachelor’s Degree - preferably in Business or Education
● Experience working with English as an Additional Language (EAL) programming
● Experience in program or project management preferably in educational and/or cross-cultural settings
● Experience working with students from diverse backgrounds and with diverse needs
● High proficiency in written and spoken English
● Proficiency in written and spoken French
● Excellent administrative/organizational experience required especially in budget processes
● Excellent leadership skills with demonstrated strategies
● Strong interpersonal and oral/written communication skills
● Good computer skills
● Experience in program development considered an asset
● Previous experience with the Explore Program considered an asset
● Mental Health First Aid considered an asset
● Class 4 Drivers License considered an asset

Application Instructions: 

Please submit electronically a cover letter, quoting the competition number, a resume and reference list to be received no later than the closing date via the link posted on the UPEI Human Resources website (

If you are unable to apply online, you can drop off your resume to the Human Resources Department, Kelley Building, University of Prince Edward Island, 550 University Avenue, Charlottetown, PEI C1A 4P3, Fax Number (902) 894-2895.

In accordance with Canadian immigration requirements, all qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. The University of Prince Edward Island is committed to gender equity in employment.

Only those applicants who are invited to an interview will be acknowledged.

Successful Candidate(s): 


UPEI encourages all qualified applicants to apply for job openings; however, in keeping with the terms and provisions of the university’s various employment and collective agreements, first priority will be given to internal candidates.
Contact UPEI