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UPEI Room Booking Procedures

The following information outlines the procedures that must be followed in order to book a meeting room, event space, athletic facility, or request a classroom change on the UPEI campus.

Internal Bookings

If you are a member of the campus community and would like to reserve a room for a meeting or event that involves University work, please use your UPEI credentials to sign into 25Live at least two business days in advance of your meeting or event. You will be contacted within two business days. There is no fee for internal bookings. Please note that requests submitted outside of regular business hours (includes Saturday or Sunday) or on holidays will be processed within the next two business days.

Sign into 25Live

External Bookings

If you are interested in booking space for a an event hosted by an organization outside of UPEI (even if you are a member of the UPEI campus community), please complete the External Booking Form on the Room Booking Forms page. Once this form has been submitted, you will receive a confirmation email with an attached PDF file, confirming that your submission has been received. You will be contacted within one business day by Conference Services with additional information regarding the requested space. Please note, there is a fee associated with any meeting room, event space, or athletic facility booking at UPEI.

Sporting Events

To book an athletic facility for an event, please complete the Sporting Facility Booking Form on the Room Booking Forms page. Once this form has been submitted, you will receive a confirmation email with an attached PDF file confirming that your submission has been received. You will be contacted, within one business day, by Athletics and Recreation with additional information regarding the space that’s been requested. Please note, there is a fee associated with any meeting room, event space, or athletic facility booking at UPEI.

Classroom Change Requests

If you are a faculty member and the assigned classroom that is indicated in the scheduled timetable needs to be re-evaluated, please complete the Classroom Change Request Form on the Room Booking Forms page. Once this form has been submitted, you will receive a confirmation email with an attached PDF file confirming that your submission has been received. You will be contacted within one business day, by the Registrar’s Office with additional information regarding the requested space. Please note that completing this form does not confirm nor guarantee the classroom change will be possible.

Support Information

If you experience issues while making a request, please contact one of the following during regular business hours:

Contact UPEI